Ontario Tire Stewardship

• Roles & Operations
• Stewards
• Collectors
• Haulers
• Processors
• Recycled Product Manufacturers
• Find a Registered Participant
• Webinars

Roles & Operations: Haulers

The Haulers’ role is essential to the flow of used tires and is an important link between consumers, Collectors and Processors. Upon registering with Ontario Tire Stewardship (OTS), Haulers will have the ability to take advantage of a recycling program that promotes sustainability and growth within Ontario’s Used Tire industry. Under the Used Tires Program registered Haulers will pick up tires from registered Collectors free of charge, and deliver them to a local registered Processor or eligible end use in order to obtain their Transportation Incentive from OTS.

Funded by tire Brand Owners and First Importers, collectively called Stewards, the Used Tires Program is supported by Tire Stewardship Fees levied on each tire supplied into Ontario. These fees are collected by Ontario Tire Stewardship (OTS) and will allow the Program to manage and incent the collection, storage, transportation, reuse and recycling, and processing of used tires.

Roles and Requirements of Haulers

Once registered with OTS and the Used Tires Program, Haulers are responsible for meeting the following:

• Delivering scrap tires to OTS registered Processors to be eligible to receive a Transportation Incentive

• Picking up eligible used tires from registered Collectors at no charge. Instead of receiving payment by Collectors for picking up used tires, Haulers will receive a Transportation Incentive from OTS for all eligible tires transported, including tires directed to reuse. Haulers will be paid by OTS for the transportation services for delivery of scrap tires to a registered Processor or other eligible end use.

• Completing all appropriate OTS paperwork and submitting to OTS

• Providing detailed information to OTS on final destinations and end-uses of tires directed to reuse including tires that are exported for reuse

Please Note: Haulers may charge Collectors a surcharge for non-program tires, tires on rims, etc. For more details, please see the Tires definitions located in APPENDIX 2 of the Operational Registrant’s Guidebook .

Incentives for Haulers

Registered Haulers that meet the minimum vendor standards and comply with the Used Tires Program requirements outlined above are eligible for the following benefits and incentives:

• Your name posted on the OTS website as a registered Hauler

• Hauler Transportation Incentive payment (see Registered Hauler Transportation Incentive Chart under resources below)

Reporting Schedule

Haulers must submit their claims monthly as per the following schedule. Claims submitted after the reporting deadline for a period may not be accepted by OTS.

Hauler Resources

Information is available on approval for deliveries to approved end-uses outside of the assumed delivery point. For more information please click here.

Attached is the material that was covered during Haulers' conference calls held on Wednesday, June 2. This material includes:

1. Procedures for completing OTS forms for Out of Province deliveries:
- How to file claims for Transportation and Processing Incentives for mixed loads: PLT, MT, OTR tires.

2. Procedures for Redirect / Out of Province Ad Hoc deliveries: here are the highlights
- Haulers should contact OTS Control Tower for approval to deliver to an out of province procesor using the "Hauler Surplus Tire Request Form" sent by email to hauler@ontarioTS.ca or by fax to 1-866-884-7372.
- OTS accepts redirect requests 1 week in advance of delivery
- Haulers must deliver to the out of rovince processor approved by OTS
- Redirect authorizations will expire 2 weeks from the approval date

Any questions, contact 1-888-687-2202 or email to hauler@ontarioTS.ca

Hauler Claims Workshop materials:

OTS recently conducted workshops for Haulers to focus on:

• Timeline and milestones for the 35 day payment period
• Step by step directions to complete the Hauler claim spreadsheet
• Special Tire Collections
• Common errors and tips to improve claim quality
• How to contact OTS

Please refer to the attached slide deck for details about each of the above topics.

Updated Registered Collector Lists - OTS has posted newly updated Registered Participant lists on its website under the Roles and Operations section, dated January 22, 2010. These updated lists include the corrections we have be undertaking to Collector registration information such as postal code and registration number. The information currently posted is believed to be accurate based on the registrations OTS has received, however should any future updates be required these will be highlighted on the updated Registered Participant list. These will be updated at least monthly going forward, so be sure to check the site regularly for the most up-to-date information

Hauler Opening Inventory Declaration Form
Registered Haulers must declare their used tires inventory. Use the link above to access your declaration form. Forms must be received by OTS on or before September 8th, 2009.

Information Session by Role – Haulers
Access the presentation and the prerecorded Webinar session(s) and learn more about roles and requirements for a registered Hauler under the Used Tires Program.

Registered Hauler Transportation Incentive Rate Chart

Register Hauler Transportation Incentive Surplus Adhoc Rates

Hauler Forms – Note that the documents below are samples only. Please contact OTS at Hauler@ontarioTS.ca or 1-888-OTS-2202 to request copies of any of the forms.

1. Tire Collection Receipt
2. Hauler Inventory Transfer Form
3. Processor Tire Receipt
4. Dedicated Off The Road Tire Collection Form
5. Special Tire Collection Form
6. Unregistered Collection Receipt Form
7. Reuse Tire Reporting Form

Operational Registrant’s Guidebook

This Guidebook explains your requirements and incentives under the Program. It includes:

• Role description, requirements and incentives for Haulers
• Hauler Agreement
• Instructions on how to register, including help with completing your application form

Find a Registered Participant
Find a Registered Steward, Collector, Hauler, Processor and Recycled Product Manufacturer (RPM) operating in your area!

Marketing Materials
Access Ontario Tire Stewardship Promotional and educational point of sale materials.