Frequently Asked Questions (FAQs)
General
Registration
Operational
General
Who is Ontario Tire Stewardship (OTS)?
What is the Used Tires Program all about?
Why does Ontario need a Used Tires Program?
When did the Used Tires Program start?
Who is part of the Used Tires Program?
How will the Used Tires Program work?
How is the Program being funded?
What are Tire Stewardship Fees (TSFs)?
Is the Tire Stewardship Fee a tax?
What tires types are included in the program?
What is the difference between used, scrap tires, and reusable tires?
How much will it cost me to drop off my used tires?
As a farmer how do I dispose of my tractor tires?
Where do the used tires go?
Are the TSF and the current disposal fee the same thing?
Where can I get more information about OTS and the Used Tires Program?
Who is Ontario Tire Stewardship (OTS)?
Ontario Tire Stewardship is an industry funded organization established by Waste Diversion Ontario to support development, implementation and operation of a diversion program for used tires in Ontario. Its primary objective is to foster the implementation of a sustainable used tire stewardship program in the Province of Ontario.
What is the Used Tires Program all about?
The Used Tires Program will implement a managed scrap tire solution for On-road and Off-road tires supplied into the Ontario market, diverting these tires away from burning and landfilling to 3Rs (Reduce, Reuse, Recycle) end uses.
This industry-led program includes a network of collection locations across Ontario where people will be able to drop off their used tires for no charge, and be assured they will be reused, recycled or disposed of in an environmentally responsible way.
A copy of the Used Tires Program Plan is available on the About OTS page on the website.
Why does Ontario need a Used Tires Program?
Ontario will now be equipped to recycle on-road and off-road used tires while benefiting the entire province environmentally and economically, diverting them away from disposal in landfills or by burning. The Used Tires Program will remove tire stockpiles as well as recycle tires into household, commercial and automotive products, creating green jobs and economic benefits right here in Ontario.
When did the Used Tires Program start?
The Used Tires program started on September 1st, 2009.
Who is part of the Used Tires Program?
The Used Tires Program has the following participants:
- Stewards: Manufactures or imports new tires into Ontario
- Consumers: Users of tires or new tire purchasers
- Collectors: Removes used tires from vehicles and/or accepts used tires. This includes: registered retailers, vehicle dealerships, garages and other collection agents
- Haulers: Picks up and delivers used tires to a network of registered Processors
- Processors: Accepts used tires that may have gone toward burning and land filling, and instead recycles them into a range of tire-derived products that can be used to manufacture products
- Recycled Product Manufacturers: Uses processed scrap tire raw materials for new products or uses.
For more information on each role please refer to the Roles & Operations section of the website.
How will the Used Tires Program work?
The Used Tires Program is funded by Brand Owners and First Importers of tires, called Stewards, who will remit a Tire Stewardship Fee (TSF) to OTS for every tire supplied into the Ontario market. These funds will be used exclusively to pay for the program including collection, transportation, reuse and recycling, processing, research and development, and consumer education. None of the funds will go to government.
Financial incentives will be provided for OTS registered organizations that collect, transport, and process Used Tires or manufacture recycled products in accordance with the Terms & Conditions explained in the Program Plan.
How is the Program being funded?
The Used Tires Program is funded by tire manufacturers and tire importers who must remit a Tire Stewardship Fee to OTS for every tire they supply into the Ontario market.
What are Tire Stewardship Fees (TSFs)?
TSFs are fees paid by Stewards for every tire sold/supplied into the Ontario market. The stewards remit these fees to Ontario Tire Stewardship to fund the Used Tires Program. Refer to the TSF table located on the Steward page under Roles & Operations for more information.
Is the Tire Stewardship Fee a tax?
The Tire Stewardship Fee (TSF) is not a tax. The TSF is levied by Ontario Tire Stewardship, an industry funded organization of brand owners and first importers of tires. It is used to fund the management of used tires including the collection, transportation and processing costs of used tires, and the remediation of tire stockpiles. None of the funds collected from the TSF will go to government.
What tires types are included in the program?
Under the Ontario Tire Stewardship the eligible tire types are:
| Tire Types
* There are eight Tire Types in total as indicated in the table below |
|---|
1. On-Road Passenger & Light Truck Tires
|
2. On-Road Medium Truck Tires
|
|
Off-Road Tires 3. Agricultural Drive and Logger Skidder
4. Small and Large Industrial Tires
5. Small OTR
6. Medium OTR
7. Large OTR
8. Giant OTR
|
Tires that are not included under the Program include:
- Tires on Toys
- Bicycle tires
- Personal mobility device tires
- Commercial aircraft tires
For more detailed definitions, please review APPENDIX A of the Steward Guidebook and/or APPENDIX 2 of the Operational Registrant's Guidebook, respectively, found on the OTS website.
What is the difference between used, scrap tires, and reusable tires?
Used tires are the tires removed from a vehicle that still have life as tires and can be sold for reuse. Scrap tires no longer have life as tires and are destined for recycling into tire-derived products. A reusable tire is a tire that can be used again for its originally intended purpose without any mechanical processing.
How much will it cost me to drop off my used tires?
As a resident of Ontario, the approved Used Tires Program allows you to drop off up to four (4) tires at no charge to any Collector registered with the Ontario Tire Stewardship. The types of tires dropped off must be part of the collection location’s normal business operations. For a list of collection locations in your area and the types of tires they collect, go to www.ontarioTS.ca, and click “Find a Collection Location”.
As a farmer how do I dispose of my tractor tires?
As a farmer operating in Ontario, the approved Used Tires Program allows you to drop off at no charge up to four (4) tires to any Collectors registered with the Ontario Tire Stewardship who accepts tractor tires (e.g. tractor dealers). For a list of collection locations in your area and the types of tires they collect, go to www.ontarioTS.ca, and click “Find a Collection Location”.
Have more than four (4) tires? Contact the Ontario Tire Stewardship to find out the right option for your situation. Email us at info@ontariots.ca or call 1-888-OTS-2202.
Where do the used tires go?
Your tires will now find new life through Ontario-based scrap tire processors and manufacturers in end-of-life products for home, commercial and industrial uses from playgrounds and hockey rinks to rubber automotive parts. Through the Used Tires Program the need to transport used tires to other provinces or export to foreign countries will be significantly reduced and ultimately eliminated.
Are the TSF and the current disposal fee the same thing?
No, under the approved Used Tires Program there is no disposal fee charged to program tires dropped off at registered Collectors, or for old tires when purchasing new tires. The TSF paid by program Stewards may be passed through to consumers, either as a separate line on the invoice or included in the price of new tires.
Where can I get more information about OTS and the Used Tires Program?
Be sure to keep checking the OTS website for the latest news and information on the Used Tires Program as we will continue to update the site with important news, events and announcements.
If you have questions, you can also contact OTS directly:
For general inquiries, email us at info@ontarioTS.ca
For Steward related inquiries, email us at Steward@ontarioTS.ca
For Collector related inquiries, email us at Collector@ontarioTS.ca
For Hauler related inquiries, email us at Hauler@ontarioTS.ca
For Processor related inquiries, email us at Processor@ontarioTS.ca
Or, call us at 1-888-OTS-2202.
Registration
Who will be managing the Used Tires Program?
What should I be doing now, if I think I have a role in this new program?
How can I register?
Do I have to register on an annual basis?
As a Steward, what happens if I don’t register with OTS?
As a Collector, Hauler, Processor, Recycled Product Manufacturer what happens if I don’t register with OTS?
How are the Tire Stewardship Fees (TSFs) calculated under the Plan?
Are PST and/or GST applicable to the TSF passed on to the customer?
How can I obtain a hard copy of my completed registration form for my records if I register online?
How does the registration process change if I have no workers?
What is the Certificate of Approval (C of A) requirement for Collectors, Haulers and Processors?
Can I start a new business as a Hauler and register with the program?
Can I start a new business as a Processor and register with the program?
How can I communicate with OTS and be kept up to date on the Used Tire Program?
Who will be managing the Used Tires Program?
Ontario Tire Stewardship (OTS) is an Industry Funded Organization (IFO) that will be managing the Used Tires Program in Ontario. OTS was created as a result of a request from the Ontario Ministry of the Environment to Waste Diversion Ontario (WDO) in August 2008 to develop a program to manage used tires under the Waste Diversion Act.
What should I be doing now, if I think I have a role in this new program?
Guides have been provided on the Registration page of the OTS website at www.ontarioTS.ca that will help you identify what role you may play in the program, and that describe the responsibilities for each role.
- Stewards
- Collectors
- Haulers
- Processors
- Recycled Product Manufacturers (RPMs)
Once you have reviewed the guides and identified yourself as one or more of these possible participants, the next step is for you to register with OTS. Note that Recycled Product Manufacturers will be able to register at a future date to be announced by OTS and should contact us at 1-888-OTS-2202 or at info@ontariots.ca for more information.
How can I register?
Stewards, Collectors, Haulers and Processors can register directly online, or by downloading, printing and sending their completed form(s) to OTS by fax or mail. For each different role for which you are registering, completion of a separate registration Agreement and a separate form is required. Step-by-step instructions on how to register and complete the form(s) can be found for Stewards in the Steward Guidebook, located on the Registration page of the OTS web site. Collectors, Haulers and Processors should review the Operational Registrant's Guidebook, which is also available in this area of the website.
Note that to complete the registration application, you need to have or been granted the authority to register your organization with Ontario Tire Stewardship. For an OTS registration for the Collector, Hauler and Processor roles, the person completing the registration needs to have the authority to bind their corporation / business or have been granted to the authority to bind their corporation / business.
Recycled Product Manufacturers need to contact OTS directly at 1-888-OTS-2202 to get information on how to register.
Do I have to register on an annual basis?
No, you only have to register once with OTS. However, if you are a Collector, Hauler, Processor and/or Recycled Product Manufacturer, you may be asked to submit information to OTS from time to time.
As a Steward, what happens if I don’t register with OTS?
As a Brand Owner or First Importer of Tires (collectively referred to as "Stewards"), you must register with OTS or operate your own approved Industry Stewardship Plan (ISP) for all tires you supply into the Province. Stewards who are unable to meet their legal obligations under the Program, including reporting quantities of new tires supplied into the province and submitting the appropriate TSF amounts to OTS in accordance with the Rules for Stewards, will be assessed penalties equivalent to 10% of the amounts due, with these overdue fees being subject to interest accrued at a Base Interest Rate plus 3% per annum. The Ministry of the Environment may also pursue enforcement action for non-compliance with the Waste Diversion Act (WDA).
As a Collector, Hauler, Processor, Recycled Product Manufacturer what happens if I don’t register with OTS?
If your company is collecting, hauling or processing used tires or manufacturing products from used tires, you may be eligible for financial incentives under the Used Tires Program. However, financial incentives will not be paid to any company that is not registered with OTS. By registering with OTS, your name will be also shown on the OTS website as a registered organization under the Program, enabling others who are registered to contact you.
How are the Tire Stewardship Fees (TSFs) calculated under the Plan?
TSFs are calculated in accordance with the Fee Setting Methodology contained in the approved Plan. These TSFs reflect only the costs associated with managing used tires to approved end uses as outlined in the Used Tires Program Plan. For a detailed list of TSFs per tire type, please see the Steward Guidebook found on the OTS website.
Are PST and/or GST applicable to the TSF passed on to the customer?
The TSF is subject to the same tax rules as applicable to the sale of the tire.
OTS has provided clarification to all Registered Collectors, Hauler, Processors, and Recycled Product Manufacturers about the taxable status of the Allowances and Incentives paid out under the approved Used Tire Program Plan. The attached letter provides details of this clarification.
How can I obtain a hard copy of my completed registration form for my records if I register online?
After you have registered and completed the registration process you will be given the option to print a copy of your registration form(s).
How does the registration process change if I have no workers?
If you are submitting your registration form online, state that you have no workers within the text field when asked for your Workplace Safety and Insurance Board (WSIB) number. If you are submitting your registration form by fax or mail, leave the WSIB number field blank on the registration form and attach a letter to your application stating that you have no workers.
What is the Certificate of Approval (C of A) requirement for Collectors, Haulers and Processors?
To find out the C of A requirements for your business, contact the Ministry of the Environment of Ontario at:
Certificates of Approval & Environmental Assessment
Environmental Assessment and Approvals Branch
2 St. Clair Ave. W, Floor 12A
Toronto, ON
M4V 1L5
Phone: 416-314-8001
Toll Free: 1-800-461-6290
Fax: 416-314-8452
eaabgen@ene.gov.on.ca
Can I start a new business as a Hauler and register with the program?
OTS will register haulers that are actively hauling tires in Ontario. Haulers may have to demonstrate that they have customers and an active relationship with an existing Processor in Ontario. OTS reserves the right to request additional information in order to assess the application for registration to the Used Tires Program.
Can I start a new business as a Processor and register with the program?
OTS will register Processors that are processing into approved end uses as indicated in the Program Plan and are currently active in Ontario. Processors may have to demonstrate that they have customers and markets for their products. OTS reserves the right to request additional information in order to assess the application for registration to the Used Tires Program.
How can I communicate with OTS and be kept up to date on the Used Tire Program?
Ontario Tire Stewardship regularly updates their website with information, program facts and resources so keep checking www.ontarioTS.ca to stay up to date on all the Ontario tire news.
Have questions or concerns feel free to contact OTS at info@ontarioTS.ca or call us at 1-888-OTS-2202.
Operational - General
Where can I find a list of registered Stewards, Collectors, Haulers, Processors and Recycled Product Manufacturers?
How do I find out more about my responsibilities under the program?
What types of tires are included in the Used Tires Program?
Is a processed / cut tire accepted under the Used Tires Program?
Are inner tubes part of the program and will I get processing incentives?
What is a Passenger Tire Equivalent (PTE)?
What is the definition of a Generator?
How are Tire Stewardship Fees (TSFs) calculated under the Plan?
Is GST payable on TSFs that Stewards remit to OTS?
Is PST payable on TSFs that Stewards remit to OTS?
As a registered Collector what happens if an Ontario Resident brings in 5 or more tires at a time?
How are registered participants supposed to handle (a) receiving tires from unregistered participants and (b) non-program tires?
Are there any informational point-of-sale (POS) materials available for registered Collectors to display within their place of business?
How will Ontario Tire Stewardship (OTS) inform its registered participants of updates?
How do I go about changing / updating business and contact information?
Where can I find a list of registered Stewards, Collectors, Haulers, Processors and Recycled Product Manufacturers?
Go to the Find a Registered Participant page within the Roles & Operations section of the OTS website.
How do I find out more about my responsibilities under the program?
Informational sessions by role for Stewards, Collectors, Haulers, Processors and Recycled Product Manufacturers were completed in August 2009. To access these recordings go to the Webinar page within the Roles & Operations section of the OTS website.
What types of tires are included in the Used Tires Program?
Under the Ontario Tire Stewardship the eligible tire types are:
| Tire Types
* There are eight Tire Types in total as indicated in the table below |
|---|
1. On-Road Passenger & Light Truck Tires
|
2. On-Road Medium Truck Tires
|
|
Off-Road Tires 3. Agricultural Drive and Logger Skidder
4. Small and Large Industrial Tires
5. Small OTR
6. Medium OTR
7. Large OTR
8. Giant OTR
|
Tires that are not included under the Program include:
- Tires on Toys
- Bicycle tires
- Personal mobility device tires
- Commercial aircraft tires
For more detailed definitions, please review APPENDIX A of the Steward Guidebook and/or APPENDIX 2 of the Operational Registrant's Guidebook, respectively, found on the OTS website.
Is a processed / cut tire accepted under the Used Tires Program?
Processed, including cut tires, in a dedicated load, are not eligible for transportation incentives but maybe eligible in a mixed load. Contact OTS at 1-888-OTS-2202 to find out if your mixed load is eligible for incentives. A dedicated load contains all the same type of tires e.g. PLT only. A mixed load may contain more than 1 tire type e.g. PLT and OTR.
Are inner tubes part of the program and will I get processing incentives?
No, inner tubes are not part of the program and therefore will not be eligible for processing incentives. Only whole off the rim tires listed within the Used Tires Program Plan are eligible for incentives.
What is a Passenger Tire Equivalent (PTE)?
PTE is a notional term using a standard weight of 10kg to represent the average weight of a passenger tire. The weight of various tire types can be expressed in PTEs. For example, a Medium Truck tire, which weighs approximately 50kg, is considered equivalent to 5 PTE in weight.
What is the definition of a Generator?
A Generator collects used tires produced as a result of their own internal operations e.g. from various departments within a municipality or off vehicles in a logistics company. Generated tires are not eligible for a Collection Handling Allowance.
How are Tire Stewardship Fees (TSFs) calculated under the Plan?
TSFs are calculated in accordance with the Fee Setting Methodology contained in the approved Plan. These TSFs reflect only the costs associated with managing used tires to approved end uses as outlined in the Used Tires Program Plan. For a detailed list of TSFs per tire type, please see the Steward Guidebook found on the OTS website.
Is GST payable on TSFs that Stewards remit to OTS?
TSFs remitted to OTS are subject to the GST. OTS is seeking formal guidance from the Canadian Revenue Agency (CRA) and will be making it available when it is received.
Is PST payable on TSFs that Stewards remit to OTS?
PST is not applicable on TSF fees that Stewards remit to OTS.
As a registered Collector what happens if an Ontario Resident brings in 5 or more tires at a time?
As a registered Collector under the approved Used Tires Program you agree to accept up to four (4) tires, for which you agreed to accept, at no charge from any Ontario resident without them having to make a purchase. After accepting the first four (4) initial tires, at no charge, any other tires in addition to the four may be charged a fee at your discretion. Tires that have been administered this additional fee will not be eligible for OTS Collection Allowance.
How are registered participants supposed to handle (a) receiving tires from unregistered participants and (b) non-program tires?
Registered participants receiving tires from unregistered participants or pickup of non program tires may operate using the same business relationship as existed for them prior to the launch of the Used Tire Program on September 1, 2009. Unregistered participants will not receive any incentives or benefits from OTS and the Used Tires Program.
Non program tires and tires received from unregistered participants must be reported separately from program tires as these tires are not eligible for incentives under the Used Tires Program.
Are there any informational point-of-sale (POS) materials available for registered Collectors to display within their place of business?
Yes. To access PDF versions of these materials go to the Marketing Materials page within the Resources section of the OTS website. To order printed copies or refills of any of the POS materials, send your request to info@ontarioTS.ca. All registered Collectors will receive these POS materials as part of their registration package.
How will Ontario Tire Stewardship (OTS) inform its registered participants of updates?
OTS will be sending out a monthly e-newsletter to all registered participants via e-mail as well as updating program information and announcements on the OTS website.
How do I go about changing / updating business and contact information?
If you are already a registered participant and need to change/ update your business and contact information please send an e-mail to OTS at info@ontarioTS.ca specifying the changes you wish to make.
Operational - Stewards
As a registered Steward what are my responsibilities under the Program?
When do Stewards need to remit Tire Stewardship Fees (TSFs) to OTS?
As a registered Steward how do I pay OTS?
Is the due date for forms and TSF remittance the date from which it is received by OTS or the date mailed by the Steward?
Can the TSF be passed onto consumers?
As a registered Steward do I report and pay TSFs for tires on the day they are brought into Ontario or the day they are sold to an Ontario resident/business?
Where can I find the forms for remittance?
As a registered Steward what are my responsibilities under the Program?
For a general overview of Stewards responsibilities and obligations please refer to the Stewards page within the Roles & Operations section of the OTS website.
For a detailed overview of Stewards responsibilities and obligations please refer to the Steward Guidebook found on the OTS website.
When do Stewards need to remit Tire Stewardship Fees (TSFs) to OTS?
TSF amounts are due monthly with the Steward's Report on the last day of the month following the reporting period. For example, the Program's first Data Period is September 1 to September 30, 2009, and the TSF for this period is due on or before October 31, 2009.
Information sessions for Stewards about what, when and how Stewards will be required to file from September 1, 2009 onwards have taken place. Please visit the OTS website at www.ontarioTS.ca for instructions on how to view the recording and presentation of the information session. For additional questions Stewards should contact OTS at 1-888-OTS-2202 or by email at Steward@ontarioTS.ca .
As a registered Steward how do I pay OTS?
A cheque or money order for the amount of TSF owed for the current remittance period should be sent with the Stewards TSF Remittance Form within 1 month from the end of reporting period. e.g. TSFs owing for September 2009 are due no later than October 31, 2009. The cheque or money order should be payable to Ontario Tire Stewardship.
Is the due date for forms and TSF remittance the date from which it is received by OTS or the date mailed by the Steward?
The date used in deciding whether or not a form was received on time is the date OTS receives the completed remittance form.
Can the TSF be passed onto consumers?
Ontario Tire Stewardship, under the terms and conditions of the Waste Diversion Act, is empowered to establish and levy fees on Stewards, and to fund the collection and management of used tires.
Ontario Tire Stewardship has no authority or mandate or determine how Stewards manage the Tire Stewardship Fees (TSFs) within their companies. Many Stewards may likely decide to pass along the TSF as part of the charges to consumers.
As a registered Steward do I report and pay TSFs for tires on the day they are brought into Ontario or the day they are sold to an Ontario resident/business?
As a registered Steward you are obligated to report and remit TSFs the day a new tire is supplied into the Ontario market. OTS does recognize that some Stewards will ship new tires into Ontario with the intent to ship them out-of-province. In these cases Stewards may use supported estimates of the quantities of tires that will remain in Ontario during that remittance period and to have auditable documentation to support their estimate(s). Adjustments to these estimates may be made on subsequent TSF remittance forms.
Where can I find the forms for remittance?
Downloadable PDF versions of the remittance forms can be found on the Stewards page within the Roles & Operations section of the OTS website.
Operational - Collectors
As a registered Collector what are my responsibilities under the Program?
As a Collector, what benefits do I receive under the Used Tires Program?
As a Registered Collector, how do I have to store my used tires to comply with the terms and conditions of the Program?
As a Registered Collector do I need to keep a detailed list of the number and type of tires I collect?
As a registered Collector, how will I get paid?
As a registered Collector, what is a complete claim?
I am a Collector, when and how do I submit my form(s) and claim?
Is the collection allowance calculated on a per tire basis or per PTE (Passenger Tire Equivalent)?
What is the definition of an unregistered collection site?
As a registered Collector is there a maximum fee I can charge to consumers for bringing in more than four (4) tires?
As a registered Collector, if I do not have 50 tires at the end of the quarterly reporting period, do I still have to file a report with OTS?
As a registered municipal Collector, what do I do with tires that were brought in by the public works department that were picked up from roadside ditches?
As a car dealership, are the tires acquired from removal from used vehicles in our lot considered collected or generated tires?
As a Registered Collector, do I have to accept all used tires from September 1, 2009 onward?
As a registered Collector what are my responsibilities under the Program?
Registered Collectors agree to accept up to four tires from residents at no charge, to use a registered Hauler and to participate in OTS’s used tire reporting and manifesting system. For a full overview of Collectors responsibilities please refer to the Collectors page within the Roles & Operations section of the OTS website or refer to the Operational Registrant’s Guidebook.
As a Collector, what benefits do I receive under the Used Tires Program?
Collectors that follow the requirements of the Used Tires Program will benefit from:
- In the first year (to December 31, 2010), a Used Tire Collection Allowance of:
- 88¢ per Passenger/Light Truck tire and per Off the Road tire weighing 10 kg or less tire and
- $3.05 per Medium Truck and Off the Road Tire weighing more than 10 kg
- Free pick up of used tires by registered Haulers
- OTS point of sales (POS) information material for customers
- Your name posted on the OTS website as a registered Collector
As a Registered Collector, how do I have to store my used tires to comply with the terms and conditions of the Program?
All used tires must be stored in a manner that ensures they are free of foreign material and excessive moisture, secure, and accessible for efficient pickup. They must also be stored in accordance with all requirements made from time to time by the Ontario Ministry of the Environment and the Ontario Office of the Fire Marshal.
As a Registered Collector do I need to keep a detailed list of the number and type of tires I collect?
Collectors will need to know the number and type of tires in order to be able to claim the Collection Allowance. You will need to complete a Tire Collection Receipt form which will be supplied by the Hauler which specifies the number of each tire type being collected.
As a registered Collector, how will I get paid?
As a registered Collector you will be paid by OTS thirty five (35) days after OTS receives your complete claim.
As a registered Collector, what is a complete claim?
A complete claim is:
- Filing of all applicable Collector forms:
- Tire Collection Receipt (TCR)
- Dedicated Off the Road Tire Collection (DOT)
- Unregistered Collectors Receipt (UCR)
- OTS has provided an Excel spread sheet available on-line on the OTS website for reporting on inventory collected by haulers from the site.
- Outbound inventory eligible for collection allowance
- Outbound inventory not eligible for collection allowance
I am a Collector, when and how do I submit my form(s) and claim?
Collectors need to submit their claims quarterly via on online submission through our OTS website. Online submission forms for Collectors will become available in January 2010 to enable submission of the first Collector claim for tires collected in September, October, November and December. After this first filing, claims will be accepted quarterly. All Claims must be filed within 90 days of the end of the claim period. Claims submitted more than 90 days after the end of the claim period may be rejected by OTS.
Is the collection allowance calculated on a per tire basis or per PTE (Passenger Tire Equivalent)?
The collection allowance is calculated on a per tire basis but the classification and PTE ‘value’ of the tire are used to determine the collection allowance amount of each tire.
What is the definition of an unregistered collection site?
Any organization that collects used tires and has not gone through the registration process with OTS is classified as an unregistered collection site. Unregistered collection sites will not receive free pickup from registered Haulers nor will they receive a collection incentive.
As a registered Collector is there a maximum fee I can charge to consumers for bringing in more than four (4) tires?
No there is no maximum fee. Collectors are free to set their own fees for every tire over the allowed four (4) they collect. Any tire that is charged this fee is not eligible for free pick up or a collection incentive and must be reported separately from OTS program tires.
As a registered Collector, if I do not have 50 tires at the end of the quarterly reporting period, do I still have to file a report with OTS?
As a registered Collector, you agree to file a report with OTS when a registered Hauler has picked up a load of tires from your collection site. If within a quarter you do not require pick up from a registered Hauler, you should still file a report stating that no registered haulers made a pick up.
As a registered municipal Collector, what do I do with tires that were brought in by the public works department that were picked up from roadside ditches?
As a registered municipal Collector, if in the normal course of business you are brought program tires recovered by municipal workers you may accept those tires. These tires are not eligible for a collection incentive but still qualify for a free pick up. You must properly record these tires on your Unregistered Collection Receipt Form (UCR) at your next reporting period. Alternatively, these may be tracked as “Special” Collection tires and may be eligible for payment of a Collection Handling Allowance (CHA) with prior approval from OTS. Contact OTS for further information regarding this process.
If you have any questions on how to properly account for these tires on the UCR form please feel free to contact to the OTS call centre at 1-888-OTS-2202.
As a car dealership, are the tires acquired from removal from used vehicles in our lot considered collected or generated tires?
Tires acquired from removal from used vehicles in the dealerships lot are considered generated tires. These tires are not eligible for a collection incentive but qualify for free pickup from a registered Hauler.
As a Registered Collector, do I have to accept all used tires from September 1, 2009 onward?
Registered OTS Collectors are only obligated to accept used tire drop-offs for the types of used tires that are similar to those tires they sell and store as part of their regular business activities. Registered collectors who are retailers are obligated to accept up to 4 used tires per person without the person having to make a purchase.
Operational - Haulers
As a registered Hauler what are my responsibilities under the Program?
As a Hauler, what benefits do I receive under the Used Tires Program?
As a registered Hauler, how will I get paid?
As a registered Hauler, what is a complete claim?
I am a Hauler, when and how do I submit my form(s)?
As a Registered Hauler will I still receive a transportation incentive from picking up a used tire from an unregistered Collector?
As a Registered Hauler, how do I get rid of tires that I cannot deliver to a registered Processor?
As a Registered Hauler, is it acceptable to deliver tires to a Processor that is not declared the “closest” by OTS?
As a Registered Hauler, if I ship reusable tires to southern states will I need permission from OTS?
As a Registered Hauler, what am I supposed to do if I pick up tires from a location before they are open?
Does OTS mandate where a Registered Hauler picks up from?
As a registered Hauler, how does the transportation incentive work when I transfer my inventory to another registered Hauler for transport to a registered Processor?
As a registered Hauler, is there a maximum charge I can administer to unregistered collection sites?
As a Registered Hauler, do I have to accept all used tires from September 1, 2009 onward?
As a registered Hauler what are my responsibilities under the Program?
Registered Haulers agree to pick-up tires from registered Collectors for no charge, participate in the OTS used tire reporting and tracking system and deliver tires only to registered Processors or other OTS approved end-uses. For a full overview of Hauler responsibilities please refer to the Haulers page within the Roles & Operations section of the OTS website or refer to the Operational Registrant’s Guidebook found on the OTS website.
As a Hauler, what benefits do I receive under the Used Tires Program?
Haulers that register with the Program receive a Transportation Incentive from OTS upon delivery of program tires to a registered Processor or eligible end use. For more details, please see the Operational Registrant's Guidebook.
As a registered Hauler, how will I get paid?
As a registered Hauler you will be paid by cheque thirty five (35) days after OTS receives your complete claim.
As a registered Hauler, what is a complete claim?
A complete claim is:
- Filing of all applicable primary and secondary Hauler forms:
- Primary
- Tire Collection receipt (TCR)
- Hauler Inventory Transfer (HIT)
- Processor Tire Receipt (PTR)
- Secondary
- Dedicated Off the Road Tire Collection (DOT)
- Special Tire Collection (STC)
- Unregistered Collectors Receipt (UCR)
- Reuse Tire Reporting (RTR)
- Primary
- Submission of a complete electronic transportation incentive claim form. This form is a summary of your inbound and outbound used tire inventory.
I am a Hauler, when and how do I submit my form(s)?
Haulers must submit their claims monthly. The preferred method for hauler claim submission is online. Log on to your account from our website at www.ontarioTS.ca. Copies of the completed forms for a claim period then need to be mailed to OTS to support your online claim.
Fax: 1-8-ONT-TIRES-2
Ontario Tire Stewardship
Attn: Claims Processing
405 The West Mall, Suite 500
Toronto, Ontario,
M9C 5K7
As a Registered Hauler will I still receive a transportation incentive from picking up a used tire from an unregistered Collector?
As a registered Hauler you will not receive a transportation incentive from picking up used tires from an unregistered collection site. As a Hauler you are allowed to administer a fee to the unregistered Collector for transporting the used tires. These tires collected must be recorded on an Unregistered Collection Receipt Form (UCR) and submitted at the end of the current reporting period.
As a Registered Hauler, how do I get rid of tires that I cannot deliver to a registered Processor?
As a registered Hauler, the responsibility will reside with your organization to arrange delivery to a registered Processor or eligible end use to obtain the transportation incentive. A list of registered Processors, including out-of-province Processors registered with OTS, will be available on the OTS web site as of September 1, 2009. Any delivery of tires to an out of province processor will require approval from OTS in advance of transporting the used tires.
As a Registered Hauler, is it acceptable to deliver tires to a Processor that is not declared the “closest” by OTS?
Yes, it is acceptable but your transportation incentive will not reflect the greater distance travelled unless special permission has first been received from OTS and a rate premium approved in advance.
As a Registered Hauler, if I ship reusable tires to southern states will I need permission from OTS?
As a registered Hauler you will not need permission from OTS to ship reusable tires out of province. In order to receive the transportation incentive for these tires a registered Hauler must fill out a Reuse Tire Reporting (RTR) form as well as provide the Bill of Lading number and contact information of the organization/individual the reuse tires were shipped to. These shipments may also be subject to regular audits by OTS at a later date to confirm that they went to an eligible reuse market.
As a Registered Hauler, what am I supposed to do if I pick up tires from a location before they are open?
As a registered Hauler you will need the signature of the Registered Collector to complete your Tire Collection Receipt (TCR) Form. If you do not get the signature at the time of pick up you will have to return to the collection site and obtain it. You should develop the best method of completing and signing the TCR working with your Collectors.
Does OTS mandate where a Registered Hauler picks up from?
No, OTS does not mandate where a registered Hauler picks up from. As long as the registered Hauler picks up from a registered Collector, they are eligible for a transportation incentive. To find registered Collectors and other participants go to the Find a Registered Participant page within the Roles & Operations section of the OTS website.
As a registered Hauler, how does the transportation incentive work when I transfer my inventory to another registered Hauler for transport to a registered Processor?
As a registered Hauler you must fill out and submit a Hauler Inventory Transfer Form (HIT). OTS will pay the transportation incentive to the registered Hauler who initially picked up the tires. It is up to the registered Haulers to work out a deal of how that transportation incentive will be split up. OTS does not provide any extra incentive to offset the costs associated with the transfer of tires between registered Haulers. OTS assumes that the Haulers will conduct this trade in the most economic manner available to them.
As a registered Hauler, is there a maximum charge I can administer to unregistered collection sites?
As a registered Hauler there is no maximum charge you can administer to unregistered collection sites. The tires that have been charged a hauling fee must be reported separately from OTS program tires as these tires are not eligible for a transportation incentive.
As a Registered Hauler, do I have to accept all used tires from September 1, 2009 onward?
Yes, a registered Hauler is required to accept all Used Tires from registered Collectors they service, and deliver them to registered Processors or eligible end uses, as defined by OTS. A list of registered Processors, including out-of-province Processors registered with OTS, will be available on the OTS website as of September 1, 2009.
Operational - Processors & Recycled Product Manufacturers
As a Processor or Recycled Product Manufacturer (RPM), what benefits do I receive under the Used Tires Program?
As a registered Processor/ Recycled Product Manufacturer (RPM), how will I get paid?
As a registered Processor, what is a complete claim?
I am a Processor, how do I submit my form(s)?
Can Processors collect incentives while their Certificate of Approval from the Ministry of Environment is processing?
As a Registered Processor do I have to accept all used tires from Haulers from September 1, 2009 onward?
As a registered Processor do I have to only accept tires from registered Haulers?
What is the manufacturing incentive and how do I apply to receive the incentive?
As a Processor or Recycled Product Manufacturer (RPM), what benefits do I receive under the Used Tires Program?
Processors that register with the Program receive Processing Incentives upon sale of the Tire Derived Products (TDPs) to appropriate end uses. These Processing Incentives have been developed taking into account the markets for different types of TDPs, in order to encourage the production of higher-value added products. For more details, please see the Operational Registrant's Guidebook.
RPMs that register with the Program will have their name displayed on the OTS website and may receive Manufacturing Incentives upon proof of sale of these products based on rules to be established by the Program to fairly allocate a maximum annual Manufacturing Incentive. Recycled product technologies that are eligible for these incentives include moulded goods, calendered goods and extruded goods.
As a registered Processor/ Recycled Product Manufacturer (RPM), how will I get paid?
As a registered Processor/ RPM you will be paid by cheque thirty five (35) days after OTS receives your complete claim.
As a registered Processor, what is a complete claim?
A complete claim is:
- Submission of the Processor copies of the Processor Tire Receipt forms (PTR)
- Complete and submit electronically Processing Incentive Claim (PIC)
I am a Processor, how do I submit my form(s)?
Processors must submit their claims monthly. The preferred method for Processor claim submission is online. Log on to your account from our website at www.ontarioTS.ca. Copies of the completed forms along with supporting documentation (PTR forms, sales receipts, bills of lading) for a claim period then need to be mailed/faxed to OTS to support your online claim.
Fax: 1-8-ONT-TIRES-2
Ontario Tire Stewardship
Attn: Claims Processing
405 The West Mall, Suite 500
Toronto, Ontario,
M9C 5K7
Can Processors collect incentives while their Certificate of Approval from the Ministry of Environment is processing?
Yes, but only after supplying OTS with a written letter of consent form the Ministry of the Environment, indicating their approval for the Processor to continue operations and process tires during the approval process.
As a Registered Processor do I have to accept all used tires from Haulers from September 1, 2009 onward?
As a Registered Processor you are only required to accept used tires from registered Haulers for which you have capacity to process.
As a registered Processor do I have to only accept tires from registered Haulers?
No. As a registered Processor you can accept tires from registered and unregistered haulers. Tires accepted from unregistered Haulers will not be eligible for processing incentives.
What is the manufacturing incentive and how do I apply to receive the incentive?
For a table of manufacturing incentives please refer to the Processor page within the Roles & Operations page of the OTS website. Please refer to the registration section of the FAQs to find out how you can apply to receive these incentives.
If you have questions, you can also contact OTS directly:
For general inquiries, email us at info@ontarioTS.ca
For Steward related inquiries, email us at Steward@ontarioTS.ca
For Collector related inquiries, email us at Collector@ontarioTS.ca
For Hauler related inquiries, email us at Hauler@ontarioTS.ca
For Processor related inquiries, email us at Processor@ontarioTS.ca
Or, call us at 1-888-OTS-2202.
